Privacy Policy

Effective date: August 30, 2025

SoUAnime Convention ("we", "us") respects your privacy. This policy explains what information we collect, how we use it, and the choices you have.

Information We Collect

  • Form submissions you choose to send us on pages like General Info/Badges, Art, Panels, and Contests. These typically include your name, email, and any other details you provide (e.g., phone, social handles, participation details).
  • Basic technical information automatically provided by your browser and our hosting platform, such as IP address, browser type, device information, and pages visited. This is used for security and to operate the site.
  • Analytics and advertising identifiers collected via cookies, pixels, and similar technologies when you use our site. See Cookies & Tracking below for details.

How We Use Information

  • To respond to your messages and manage event communications (e.g., badges, contests, panels, art).
  • To operate, maintain, and improve the website and ensure its security.
  • For measurement, analytics, and advertising (including remarketing and interest-based ads).
  • To comply with legal obligations and enforce our policies.

Sharing

We do not sell your personal information. We may share limited information with service providers that help us run the website and communications, only as necessary for them to provide those services and in accordance with applicable agreements. This includes:

  • Website hosting and infrastructure (e.g., Amazon Web Services on EC2).
  • Email delivery (your form submissions are emailed to our team's inbox).
  • Analytics (e.g., Google Analytics).
  • Advertising partners (e.g., Google Ads; we may add Meta or others in the future).

Cookies & Tracking

We use cookies and similar technologies for site operations, analytics, and advertising. We use Google Analytics to understand how visitors use the site, and we use advertising tools such as Google Ads (and may add Meta or other ad platforms) for measurement and interest-based advertising (including remarketing).

Your choices:

Data Retention

We retain personal information only for as long as needed to fulfill the purposes described in this policy or as required by law. Form submissions are typically retained in our team's email inbox. If you request deletion, we will delete your personal information unless we need to keep it for legal or security reasons.

Your Choices

  • You can request access to or deletion of your personal information.
  • You can opt out of non-essential communications at any time.

To exercise your choices, contact us at info@SoUAnime.com.

Do Not Track

Some browsers transmit Do Not Track (DNT) signals. We currently do not respond to DNT signals.

California Privacy Rights (CCPA/CPRA)

If you are a California resident, you may have rights to request access to, correction of, or deletion of your personal information, and to opt out of certain disclosures that may be considered a “sale” or “sharing” for cross-context behavioral advertising under California law. We do not sell your personal information for money, but our use of analytics and advertising tools may be considered “sharing.” You can request to exercise your rights or opt out by emailing us at info@SoUAnime.com.

We generally collect: identifiers (e.g., contact details you submit), internet/network activity (e.g., device and browsing information), and inferences for advertising and analytics. We disclose these categories to service providers and advertising/analytics partners as described above.

Children

Our website is not directed to children under 13. If you believe a child under 13 has provided us personal information, please contact us and we will take appropriate steps to remove such information.

Changes to This Policy

We may update this Privacy Policy from time to time. We will revise the effective date above when we do. Your continued use of the website after changes become effective means you accept the updated policy.

Contact Us

If you have questions about this policy or our privacy practices, contact
info@SoUAnime.com